Silver Maples’ COVID-19 Updates & Resources

As we began 2020, who could have predicted that just a few months later we’d be in the midst of a global pandemic, fighting an infectious virus called the Coronavirus (COVID-19). Our experienced and compassionate team is committed to the safety and well-being of residents and staff and have implemented enhanced protocols while providing regular, transparent communication.

This page provides information regarding our response to COVID-19, new policies that have been implemented, links to helpful resources, and a glimpse of what life looks like at Silver Maples. We are so thankful for our residents, families and staff for their support of each other and trust in our organization as we work together to keep each other healthy and safe.  Together we will continue to create and support a positive aging experience and help our residents live their best lives now and in the future!

How Is Silver Maples Weathering The Pandemic?

We recently sat down with Executive Director and CEO Julie Deppner to learn more about how Silver Maples' residents and staff are doing with the evolving changes that have occurred during the COVID-19 pandemic.

Latest Updates from Silver Maples

See our most recent updates below, or view our archives page for all our COVID-19 updates.

Update: February 24, 2021

On-Site COVID-19 Vaccination Clinics Offer Convenience and Hope for Brighter Days

Here at Silver Maples of Chelsea, we’re starting to see the light at the end of the tunnel of our long COVID-19 journey. It’s been nearly a year since we had to shut our doors to visitors, completely change the dining and programming processes, and focus entirely on keeping our residents safe. The efforts-- mirroring the changes and sacrifices we all have made to weather this pandemic—are certainly paying off, as there has not been a single resident diagnosed with COVID-19.

As many in the 65+ age group struggle to find opportunities to receive vaccines, Silver Maples residents and staff were fortunate to have access to in-house clinics operated by CVS Pharmacy. Each vaccine clinic offered brought a day of excitement and hope. And that hope stretched beyond Silver Maples staff, residents, and families. Our on-site vaccine clinics were meticulously coordinated to be safe, efficient and fun. Residents and staff who were vaccinated were offered an “I Got The Shot” Silver Maples button to commemorate the day and an individually wrapped anti-COVID cookie for the road. During the 12-minute post-shot observation, attendees also had the opportunity to pose with our “We’re in this Together” photo frame and share why they chose to get the vaccine.  Shirley Lancaster, who has lived at Silver Maples five years along with her husband Tom, appreciated the convenience of having the on-site clinic. “[hosting the clinic] was a great idea. It went as smoothly as it could go; there were no hitches!”

At this point, more than 200 residents and staff have received at least one dose of the Moderna vaccine, including 100% of our Meadows Assisted Living residents, who, more than two-weeks out from their second dose, have reached peak immunity. Sara Smith, who has been a Resident Care Associate in the Meadows for nearly 7 years was so inspired by the Meadows Residents being 100% vaccinated, she shared “our residents were willing to protect me, so I was vaccinated to protect them too!”

“With our entire Assisted Living Resident population receiving both vaccines, we feel a sense of relief and hope as we continue to weather the pandemic” said Connie Napier, Director of the Meadows Assisted Living.

Though mask-wearing and social distancing will continue to be a part of our lives for a while, as more of our residents and staff continue to receive vaccinations, life starts taking steps toward “normal.” With restaurants re-opening, albeit with limited capacity, residents are once again able to dine together and make connections with neighbors and friends.

The quest of “shots in arms” is important, and a key step is ensuring that no dose is wasted. Silver Maples maintained a standby list of eligible community members, and at the end of the clinic day, 19 others were able to receive their vaccines, and will be returning to get their second dose when the final in-house clinic is offered in early March.

“Organizing on-site Vaccination Clinics with CVS offered our residents the comfort of staying indoors, while the CVS staff brought in all of the needed supplies,” said Silver Maples Director and CEO Julie Deppner. “The staff, residents and community members who were able to participate in these onsite clinics feel so incredibly fortunate for this life-saving opportunity.”

 Visit the Silver Maples Facebook page to see photos from our on-site COVID-19 Vaccination Clinics.

Update: January 19, 2021

COVID-19 Vaccinations at Silver Maples

Making sure you get vaccinated early can help save your life and protect the lives of others!  Our seniors over 65 years are among the highest at risk for infection and severe illness from COVID-19.  We care about your health and getting vaccinated is an important step to prevent getting sick with COVID-19.
 
I am thrilled to be able to offer convenient access to the COVID-19 vaccine for all of our staff and residents!  We have partnered with CVS Health to provide on-site COVID-19 vaccinations for residents and staff free of charge.  We will be receiving the Moderna Vaccine. (Please see the Receptionist desk if you would like more information regarding Moderna.) The dates of these clinics are:

-  Wednesday, February 3, 2021 – Dose #1 for Villas / Maples, Dose #2 for Meadows & Staff

-  Wednesday, March 3, 2021 – Dose #2 for Villas / Maples

  • Our Maples and Villa Independent Living residents will sign up for an appointment via the online sign up, or our receptionist (Karen) will assist in making the appointment.  The link to making the online appointments will be provided via e-mail. 
  • All Maples and Villa residents must complete the 2-part triplicate Consent Form that is available at the Maples Receptionist Desk. This form must be returned to the desk no later than Wednesday, January 27th. Residents must also provide a copy of their insurance card, both front and back.  Our staff can assist with making the copies.
  • Vaccinations will take place on February 3rd in the Maples Room at Silver Maples.  
  • Our staff in the Meadows Assisted Living will manage all of the required paperwork for our Meadows residents and vaccinations will be administered in individual apartments.

COVID-19 vaccines are an important tool to help stop the pandemic.  However, even after vaccination, everyone will need to continue following all the current guidance to protect themselves and others, including wearing a mask, staying at least 6 feet away from others, and following guidance on visitation and infection control, as well as cleaning hands often.
 
Thank you again for all you are doing to stay safe!

Sincerely,


Julie Deppner
Executive Director/CEO

Update: January 15, 2021

Updates Regarding Gatherings and Face Masks

On January 13, 2021, the Michigan Department of Health and Human Services (MDHHS) issued an Emergency Order regarding Gatherings and Face Masks. This order takes effect on January 16, 2021 and remains in effect through January 31st at 11:59 PM.
These new guidelines provide some welcome changes at Silver Maples! Gatherings are permitted for low risk activities that meet the following criteria:
*  A face covering can be worn at all times
*  Social distancing of 6 feet apart can be maintained, and;
*  The utilized space is at 20% capacity or less

Here are some exciting changes you will now see at Silver Maples:
GATHERING / COMMON SPACES:
*  The Garden Room, Maples Room and Game Room are now open in a limited capacity.
*  Game Room, Library, Garden Room = capacity of 10 or fewer
*  Maples Room = capacity of 20 or fewer

ACTIVITIES:
In-person exercise, movies, church services, etc. can now occur in limited capacities (see attached Activities Calendar)

DINING:
*  No changes yet! Indoor dining at restaurants is prohibited. Therefore, the Bistro and Trellis dining rooms will remain closed and all meals will continue to be served via delivery or carry out. We are hopeful to open the dining rooms in limited capacity on February 1st!!
*  The Café (temporarily located in the Trellis Room) remains open for limited hours and all food will be for carry-out only.

With the vaccine in our near future, brighter days are ahead. This is one more step closer! In order to be compliant it is so very important to:
#1 - Wear Your Mask,
#2 - Maintain Social Distancing
#3 - Adhere to Room Capacity Limits

Thank you my friends. Be well and safe!

Sincerely,


Julie Deppner
Executive Director/CEO

Update: December 18, 2020

Gathering Restrictions - Another MDHHS Epidemic Order Extension

This afternoon, the Michigan Department of Health and Human Services (MDHHS) issued a new Epidemic order regarding gatherings and face masks. Although some restrictions were lifted for schools and entertainment venues, the restrictions that impact life at Silver Maples remain unchanged. This order is in effect through January 15, 2021.

The holiday season is upon us and our visitor, dining and gathering restrictions, are still in place. Please continue to stay strong and stay well! This is certainly a difficult time for all of us, but there is a light at the end of this long, dark tunnel! 

Please continue to do your part to keep your family, our Silver Maples family, and all of your friends and loved ones safe:
- Wear Your Mask
- Maintain 6’ Social Distancing
- Do Not Gather in Groups from more than 2 Households
- Wash your Hands

Sincerely,


Julie Deppner
Executive Director/CEO

Update: December 7, 2020

Gathering Restrictions - MDHHS Epidemic Order Extension

This afternoon, the Michigan Department of Health and Human Services (MDHHS) extended the Emergency Order regarding Gatherings and Face Masks for 12 more days, through December 20, 2020 at 11:59 PM. All of the previous restrictions remain in effect until the time of expiration. 

Please continue to do your part to keep your family, our Silver Maples family, and all of your friends and loved ones safe:
- Wear Your Mask
- Maintain 6’ Social Distancing
- Do Not Gather in Groups from more than 2 Households
- Wash your Hands

Sincerely,


Julie Deppner
Executive Director/CEO

Update: November 16, 2020

Gathering Restrictions - MDHHS Epidemic Order under MCL 333.2253

On November 15, 2020, the Michigan Department of Health and Human Services (MDHHS) issued an Emergency Order regarding Gatherings and Face Masks. This order takes effect on November 18, 2020 at 12:01 AM and remains in effect through December 8, 2020 at 11:59 PM.

In recognition of the exponential growth in cases of COVID-19 in our State, and in order to protect our residents and our loved ones, we must align these Emergency Order restrictions with community life at Silver Maples of Chelsea. Therefore, beginning on Wednesday, November 18, 2020, the following restrictions will be in place through December 8th:

VISITORS:
• No indoor visits will be permitted. Specifically, essential visitors may enter our community only for the purpose of:
o Provide Medical Care
o Support activities of daily living or
o Assist family due to serious critical conditions or in hospice care

If you require medical care or support with activities of daily living such as medication administration or personal care, please contact Samantha Stephens, our Director of Social Services by calling or e-mailing her to provide your care giver’s name for an approved visitor list. ONLY visitors on this list will be permitted, with proper screening required.

GATHERING / COMMON SPACES:
• We encourage residents not to gather in each other’s homes or lounges, although up to 2 households are permitted under this Emergency Order
• Gathering spaces will be temporarily closed, such as the Garden Room, Game Room and Maples Room
• Daily coffee & juice will continue to be provided in the lobby area, but since masks must be worn at all times, coffee will be provided “to-go”
• Limited, temporary gatherings may occur indoors, however, no more than 10 persons shall gather, spaced 6 feet apart, for no more than 15 minutes. Masks must be worn at all times.
• The Library will remain open for use, with fewer than 10 residents, spaced 6 feet apart, for 15 minutes or less

HOUSEKEEPING & MAINTAINCE:
• Housekeeping services and maintenance work orders will continue. However, it is important that 6’ social distancing is maintained at all times. We ask residents to remain in a separate location/room inside their home when services are being provided by staff members.

ACTIVITIES:
• All planned group activities will be cancelled through December 8th. A new calendar of events will be provided with updated, remote activities.
• Gatherings for group fitness classes are prohibited, therefore group exercise classes are cancelled.
• Gatherings in waiting areas are prohibited, therefore, all services (salon, banking, etc. will be made by appointment only.)
• Bus rides to grocery stores and local essential services will still occur!

DINING:
• Indoor dining at restaurants is prohibited. Therefore, the Bistro and Trellis dining rooms will be closed as well and all meals (including Thanksgiving) will be served via delivery or carry out. More information will be provided regarding meal ordering procedures by our culinary staff.
• The Café (temporarily located in the Trellis Room) will remain open for limited hours and all food will be for carry-out only.

I know we all recognize we have to do, what we have to do. It’s not easy, but we want to keep ourselves, our friends and our loved ones all safe.

These are hard times, but brighter days are ahead! Let’s be sure we all do our part, especially as the holidays approach, to be certain we will be able to enjoy celebrations with our loved ones once again, one day, very soon. Stay Home and Stay Well my friends!

Sincerely,


Julie Deppner
Executive Director/CEO

Update: November 13, 2020

COVID Testing Requirements in The Meadows Assisted Living

On October 28, 2020, the Michigan Department of Health and Human Services (MDHHS) issued an epidemic order adding requirements for COVID-19 diagnostic testing in Home for the Aged (HFAs), which is the licensing The Meadows at Silver Maples is under.

The testing order requires us to provide for the following:

  • Initial testing of all residents and staff by November 18, 2020
  • Testing any resident or staff member with symptoms of COVID-19 or suspected exposure;
  • Weekly testing of all residents and staff in communities with any positive cases among residents or staff, until 14 days after the last new positive;
  • Weekly testing of all staff in counties of risk levels A through E on the MI Safe Start Map;
  • Testing of all new or returning residents unless tested in the 72 hours prior;
  • Testing of all newly hired staff on their start date of in the 72 hours prior to start date.

Silver Maples will be implementing the initial testing of all staff and residents on Monday and Tuesday, November 16 and 17, 2020. 

The State has provided all testing supplies and tests will be performed by our trained nursing staff.  The Abbott BinaxNOW antigen tested will be used.  It is a minimally invasive nasal swab test and yields results in 15 minutes.

Verbal consent for testing will be obtained from all residents or their Durable Power Of Attorney (DPOA) to be documented in the medical record.

The COVID-19 outbreak continues to have detrimental implications for so many of our loved ones.  Please know we will continue to provide the safest environment and outstanding care for all of our residents!  Stay Safe & Well!

Update: November 12, 2020

Updated Indoor Visitor Guidelines - Independent Living

The Indoor Visitor Guidelines that were released by MDHHS on October 26th included a new definition for “Residential Care Facilities” which no longer pertains to Independent Living.  It certainly feels a bit scary “opening up” the safe space we’ve created at our community these past several months, especially with the recent spike in COVID cases, therefore we paused for two weeks until permitting visitors. However, limited indoor visitation in our Independent Living Maples apartments and Villas is now permitted. Outdoor visits only are highly encouraged

According to the Washtenaw County Health Department, 9% of the COVID-19 cases in our county are in persons over 70 years of age and older. However, 95% of COVID related deaths come from the ages of 60 years and older.  See data located at: washtenaw.org/3108/Cases

Lab-Confirmed COVID-19 cases in Washtenaw County by Age Group (as of 11/5), updated weekly

Age Group

 

% of cases

% of hospitalized

% of deaths

0 - 17 years

 

5%

<1%

0%

18 - 24 years

 

41%

2.5%

0%

25 - 39 years

 

17%

8%

0%

40 - 49 years

 

9%

10%

1%

50 - 59 years

 

10%

15%

5%

60- 69 years

 

8%

21%

13%

70 - 79 years

 

5%

21%

27%

80+ years

 

4%

22%

55%

With these rising cases and our vulnerable senior population, it is imperative we permit visitation safely, while not increasing the spread of the virus. Therefore, as of Thursday, November 12, 2020, indoor visitation guidelines are in effect for all Silver Maples Independent Living settings.

Please continue to do your part to keep yourself and your loved ones safe. 

Update: October 7, 2020

Updated Outdoor Visitor Guidelines

Effective October 6, 2020, the Michigan Department of Health and Human Services (MDHHS) issued an Emergency Order for Residential Care Facilities. This order applies to Independent and Assisted Living at Silver Maples of Chelsea. All of the previous restrictions and guidelines from the Governor’s Orders have been extended in this new Emergency Order, through October 30, 2020.

This Emergency Order also provides additional guidance regarding Outdoor Visitation in Senior Living communities. Based on these requirements, the following guidelines have been implemented for our outdoor visits at Silver Maples of Chelsea:

  • All visitors should pre-schedule their visits, not to exceed two visitors and adhere to a reasonable time limit
  • Visitors to the Meadows Assisted Living must call The Meadows receptionist desk to schedule one-hour visits ahead of time (Please call 734-475-1490 to schedule your visit.)
  • Visitors must be screened at the Maples or Meadows lobby areas (Please note this is a new procedure!)
  • All visitors must meet the screening requirements: Anyone with a fever, symptoms or exposures should not visit
  • Visitors and residents must wear face coverings for the duration of the visits
  • Visitors must practice safe procedures at all times, especially prior to visiting.
  • Visitors must refrain from any physical contact with residents and employees, and recommended to not share food
  • All visits must be held outdoors, in a well ventilated area
  • Anyone who is sick with or tested positive for COVID-19, were recently exposed (within 14 days) to someone with COVID-19, or just doesn't feel well, must not visit.

We have now added outdoor heaters in designated visiting areas to help make your visits more comfortable.
Thank you for keeping our residents, and each other, safe and well!

Sincerely,
Julie Deppner
Executive Director/CEO

Update: October 1, 2020

Visitor Restrictions and Group Activities in The Meadows

Governor Whitmer issued Executive Order #2020-188 on September 30, 2020, which extended the visitor restrictions for senior living communities in order to protect our seniors, one of our most vulnerable populations.  At this time, outdoor visits continue to be the only permitted visits at Silver Maples (for non-essential visitors).

Executive Order #2020-191 was also issued, which applies to The Meadows, our assisted living residence.  This executive order now allows for limited communal dining and indoor and outdoor resident group activities.  Over the next few days we will be gathering our Meadows residents in small groups, with social distancing guidelines observed, for events and dining!  Our Arbor Dining Room has been closed for several months and we are anxious to return our residents and staff to this beautifully redecorated space.  Of course, meal delivery will still be in place for any resident who would like to continue that option.

Our entire Meadows Programming Team, are excited to gather our residents for some activities they have been missing! As always, we will be adhering to our COVID-19 prevention protocols.

Stay Well and Stay Safe My Friends!

Sincerely,
Julie Deppner
Executive Director/CEO

Update: August 31, 2020

Visitor Restrictions, Reminders and Updates

We continue to ensure your loved ones at Silver Maples are staying safe and are actively engaged in our vibrant community during these difficult times.  On Friday, August 28, 2020, Governor Whitmer extended the restrictions for visitors in senior living with Executive Order #2020-174.  This order prohibits entry into senior living communities in order to protect our seniors, one of our most vulnerable populations. Other highlights of this Order include:

  • Visitors are prohibited, except for those who are visiting an individual that is in serious or critical condition or in hospice care; providing the support of activities of daily living; or performing official governmental functions.
  • All staff members, residents and visitors must wear a covering over his or her nose and mouth when indoors, or within 6 feet of another person.
  • Silver Maples must perform a health evaluation of all individuals seeking entry into our organization.

We use these guidelines to determine who is an essential visitor and allowed entry into our organization.  A list of approved visitors is maintained at the Receptionist Desk.  The only visitors allowed at Silver Maples are those who are on the list.

Please note, the Governor’s Order is explicit.  Silver Maples could receive a misdemeanor and fined if we violate this order.  More importantly, every visitor that enters Silver Maples puts our residents at risk.

These are hard days. I know we all miss our family and friends!  I encourage you to continue to enjoy a good old-fashioned phone call, schedule some outdoor visits, and use our staff to assist you with ZOOM calls and other social media/electronic communications.  It’s important to stay connected.  It’s important to stay safe and well! 

The Executive Order continues through September 30, 2020.

Sincerely,
Julie Deppner
Executive Director/CEO

COVID Resources

  • COVID-19-SM-1200px

    CDC Toolkit for Older Adults & People at Higher Risk

  • Coronavirus-badge-300

    Center for Disease Control (CDC)

  • michigan-covid

    Michigan COVID-19 Updates and Resources

  • MI_Safe_Start

    State of Michigan Safe Start Phases

  • washtenaw-county-covid

    Washtenaw County Health Department COVID-19 Information

For more information, please email Silver Maples at info@silvermaples.org.